2012-13 Goals

PDCCC and Chancellor’s Goals Supporting Achieve 2015
July 2012 through June 2013

GOAL: ACCESS

Increase the number of individuals who are educated and trained by Virginia’s Community Colleges by 50,000 to an annual total of 423,000, with emphasis on increasing the number from underserved populations by at least 25,000 individuals.
Increase Enrollment from Underserved Populations

1. Increase enrollment from underserved populations by 5% over 2011-12.

Overall enrollment strategies:

Planned PDCCC Actions (Academic and Student Development)

  • The under-represented populations (URP) are defined as PELL Recipients.  For 2011-2012, the URP is 973. This figure will increase to 980 by May 2013.
  • Continue to collect data from the mathematics Redesign efforts.
  • Friday classes will be added at the Hobbs Campus to ensure that students can get a full load in one day.
  • Saturday classes will be added at the Hobbs Campus to assist developmental students in their success.
  • Share Guaranteed Admission Agreements (GAA) and Articulation Agreements during the SDV classes and New Student Orientation (NSO). Also share same information before giving the placement test to High School students. Current transfer majors will receive the same information during workshops at Student Activity Hour. Records will be kept of the number of students attending each session.  3% more students will receive this information than over the previous year.
  • Increase number of profiles created in the VA Education Wizard by 10%.

Shared Services Distance Learning (SSDL):

  • This collaboration is working and progressing beyond set goal. 10% more students will take SSDL classes for 2012-2013.

HB1184 Dual Enrollment Bill.  This bill requires community colleges to development agreements with local school divisions to enable a high school student to complete an associate degree or a General Education Certificate concurrent with high school diploma.  PDCCC will ensure that we meet HB1184 requirements in every service area school system.

  • A list of all service area fairs, festivals, and community activities will be developed by the Enrollment Management Team (EMT) so that PDCCC can better recruit and market its services.
    • A minimum of 20-25 activities will be attended by PDCCC personnel.
    • At least 10% of our contacts will be with agencies that provide services to low-income, first generation clients, such as local social services and housing authorities.
  • PDCCC will continue to be a member of Achieving the Dream which focuses on minimizing various barriers to higher education for the Underrepresented Population.
  • Increase 73% retention rate from fall 2012 to spring 2013 to 75%.

Planned PDCCC Actions (Workforce Development)

  • By October 1, 2012, schedule one cultural awareness session for middle and high school students with the Suffolk Center for Cultural Arts
  • By October 1, 2012, schedule one cultural enrichment session for K-12 with Young Audiences of Virginia
  • By November 1, 2012, complete design and begin delivery of expanded Adults over 55 Community Education Course Program

Planned PDCCC Actions (Institutional Advancement)

  • Increase marketing to address enrollment:
    • To grow the recruitment and retention of students, develop quarterly marketing campaign to include the purchase of paid advertising in the Suffolk Sun, Smithfield Times, Daily Press’ Isle of Wight edition, Prime Media, billboards, and through interactive advertising purchases. We also will leverage promotional items. The campaigns will be run in July 2012; October 2012; and March 2013
    • Develop practices and procedures to keep web site and Facebook current and dynamic
    • By the end of FY 12-13, increase website usage by 10%, growing from 33604 site visitors currently.
    • By the end of FY 12-13, increase Facebook likes by 20%, growing from 135 likes currently
    • Develop PDCCC logo brand management approach to ensure effective usage of the PDCCC logo
    • Examine the selection of a PDCCC PR/Marketing Agency of Record in new fiscal year to consolidate marketing, promotions, and creative work and ultimately save money and time for the college
    • Develop partnership with the Enrollment Management Team to create an active PDCCC community engagement calendar opportunities for 2012-2013. This will include participation in at minimum two (2) community events per jurisdiction served over the course of the fiscal year.
    • Partner with Student Activities to build targeted Open-House and Community Day events in the Fall of 2012 and Spring of 2013 to drive campus/College awareness and grow attendance for these important College events
    • Consider developing a PDCCC mascot for marketing and promotions usage
    • Work with VCCS legislative affairs team to build a PDCCC legislative agenda and plan for the new fiscal year
    • Promote the utilization of the PDCCC master calendar.  Address it as PAC agenda item quarterly.

2. Develop Marketing Plan for URP Students

In collaboration with marketing leaders from Virginia’s Community Colleges, develop and execute a strategic communications and marketing plan to convince more URP Virginians to attend college.

Planned PDCCC Actions (Academic and Student Development)

  • Revise the College’s recruitment plan to support the College’s new marketing plan.

Update College’s retention plan.

  • Each full-time faculty member will develop and implement two retention strategies during the 2012-2013 academic year.

Planned PDCCC Actions (Institutional Advancement)

  • Maintain awareness of PDCCC in Franklin through at minimum 10 articles in the local Tidewater News publication. The goal will be to seek article placement in alignment with PDCCC enrollment promotions in July 2012, October 2012, and March 2013.
  • Build awareness of PDCCC in Smithfield through at minimum 10 items in the Smithfield Times as well as the Daily Press’ Isle of Wight edition. The goal will be to seek article placement in alignment with PDCCC enrollment promotions in July 2012, October 2012, and March 2013.
  • Build awareness of PDCCC in Suffolk with a minimum of 10 articles in the Suffolk News Herald and Suffolk Sun papers. The goal will be to seek article placement in alignment with PDCCC enrollment promotions in July 2012, October 2012, and March 2013.
  • Conduct a flighted, thrice yearly, targeted marketing campaign to include the purchase of paid advertising in the Suffolk Sun, Smithfield Times, Daily Press’ Isle of Wight edition, Prime Media, billboard, radio and through interactive advertising purchases. The campaigns will be run in July 2012; October 2012; and March 2013.

3. Educational Programs

Annually develop 10 new academic programs (degree, certificate, or career studies certificate) that respond to emerging, critical workforce needs, particularly in STEM-related areas (science, technology, engineering, and mathematics).

Planned PDCCC Actions (Academic and Student Development)

  • Increase awareness of the General Education Certificate through multiple venues.
  • (List the avenues)
  • Monitor the General Ed certificate majors and award 100% of all eligible program majors in May 2013.  Increase General Education Certificates from 71 in May 2012 to 80 in May 2013.
  • Evaluate enrollment in the revised Fire Science Technology (FST) Career studies program to see if there is enough interest in further development of a one-year cert program with Southside Virginia Community College.
  • Paul D. Camp will use High School Career Coaches, On Ramp Career Coaches and SDV classes to increase VA Wizard high school and community college student profiles by 3% over last year.
  • PDCCC will develop, seek approval, and market one new CTE Program to meet community needs.   Consider offering Practical Nurse program at Suffolk campus.
  • PDCCC will review the community profile for PDCCC created by the Virginia Employment Commission and develop at least one career studies certificate that will match what is needed for our community.  Consider partnering with Tidewater Community College to offer Occupational Therapy Assistant and Physical Therapy Assistant programs. Seek final approval for Pharmacy Tech, Paramedic I & II and Geographical Information System (GIS )Technology.

Planned PDCCC Actions (Institutional Advancement)

  • Build awareness of new PDCCC academic programs by obtaining at minimum three (3) articles in area regional newspapers on academic and certificate programs such as the Pharmacy Technician, OTA, PTA, and LPN programs. Promotions will be tied to the launch of each program in FY 12-13.

4. Increase Enrollment In Postsecondary Programs By Middle College Participants

Increase the percentage of Middle College students who, within one year of completing the GED, enroll in a community college, as compared with 2011-12.

5. Virginia Educational Wizard

Increase the total number of profiles created in the Virginia Education Wizard by 70,000, to include 45,000 profiles created by Virginia students in grades 7 through 12 and 12,000 profiles by Virginia community college students.

Planned PDCCC Actions (Academic and Student Development)

  • All new students who take SDV courses will create a profile in VA Wizard.
  • SDV Faculty will report profile data to the Deans.  95% of the SDV students will complete the VA Wizard annually.
  • All program advisors will encourage utilization of VA Wizard information in the advising process annually as noted in their evaluation.  All career coaches and Upward Bound personnel will promote the VA Wizard and assist high school students in creating profiles.

Planned PDCCC Actions (Institutional Advancement)

  • Continue to promote the VA Educational Wizard via the College’s Quick Facts” Sheet, the PDCCC website, the PDCCC Facebook page, and in other communications and informational materials distributed in the community during the course of the fiscal year.

6. Initiate Student Level Tracking Of Career Coach Services

Initiate a case based management system for Career Coaches that allows for individual student tracking.

Planned PDCCC Actions (Academic and Student Development)

  • Paul D. Camp will initiate a case based management system using Microsoft Excel or Microsoft Access to track all students completing a VA Wizard profile.

7. Expand Great Expectations Enrollments

Expand the number of students in the Great Expectations program by 25% over 2011-12.

Planned PDCCC Actions (Workforce Development)

  • Support design and start-up of Smart Transitions Franklin Academic Residence Project in conjunction with Seton House and community steering committee

GOAL:  AFFORDABILITY

Maintain tuition and fees at less than half of the comparable cost of attending Virginia’s public four-year institutions, and increase the annual number of students who receive financial assistance and scholarships by 36,000.

8. Increase Financial Aid Recipients

Increase the number of students receiving financial aid by 5% over 2011-12 with special focus on middle class students.

Planned PDCCC Actions (Workforce Development)

  • Utilize Regional Workforce Development Center One Stop’s Virginia Employment Commission and Opportunity Inc. staff to fund training and additional services for displaced employees throughout 2012-13.  Sign Agreements with both partnering organizations.

Planned PDCCC Actions (Institutional Advancement)

  • Increase scholarship applicants managed by 5% from 162 submissions for the approximately 35 scholarships available. This will be done through advanced/proactive communication of available scholarship opportunities. In July 2012, we will update the website and Facebook page for better navigation; this will assist in meeting the above goal.

Planned PDCCC Actions (Financial & Administrative Services)

  • As of May 31, 2012, 2,402 students have applied for financial aid and 1,361 unduplicated students have received an award for the 2011-2012 academic year. The Financial Aid goal for 2012-2013 has 1,429 unduplicated students receiving financial aid during the same period.
  • All PDCCC Scholarship winners will be required to have a FAFSA on file.
  • PDCCC continue to participate in College Night in VA and Super Saturday outreach efforts.

9. Increase Financial Aid For Noncredit Workforce Instruction

Increase the proportion of students provided with financial aid for noncredit workforce instruction leading to credentials through the On Ramp program.

Planned PDCCC Actions (Workforce Development)

  • Continue Regional Workforce Development Center One Stop referrals to On Ramp funding throughout 2012-13.  Maintain Career Development Office presence in One Stop area of Workforce Development Center.

Planned PDCCC Actions (Financial & Administrative Services)

  • Eight PDCCC students were provided financial aid for noncredit workforce instruction leading to credentials during the 2011-2012 academic year. On Ramp will increase this number to 9 for the 2012-2013 academic year.
  • On Ramp staff will be trained to become proctors for the CRC with the goal of helping all On Ramp students to get this non-credit certification.

10. Benchmarks for Financial Aid Shared Services Model

Monitor the results of the Financial Aid Shared Services model and begin to draft performance benchmarks.

Planned PDCCC Actions (Financial & Administrative Services)

  • PDCCC will continue to monitor the rethink.vccs.edu website for updates.
  • PDCCC Financial Aid staff will tour the TCC Back Office processing center.

GOAL:  STUDENT SUCCESS

Increase the number of students graduating, transferring or completing a workforce credential by 50%, including increasing the success of students from underserved populations by 75%.

11. Enhance Veterans Services

Expand and enhance services for veterans and active duty military personnel with attention to prior learning.

Planned PDCCC Actions (Institutional Advancement)

  • Obtain an article in each of the PDCCC service area newspapers on the College’s Veteran’s service activities in November 2012.

Planned PDCCC Actions (Financial & Administrative Services)

  • CLEP testing information will be provided to Veterans.
  • PDCCC will continue to provide 2 credits of Health/PE to Veteran students who provide a copy of their DD214.
  • PDCCC will continue to encourage Veterans to provide a copy of their military learning transcript to Admissions for review of potential course credit.

12. Encourage College Readiness

Analyze and report on outcomes of college readiness initiatives between colleges and K-12 partners.

13. Continue Developmental Education Redesign

Implement developmental English redesign and evaluate effectiveness of developmental mathematics redesign.

Planned PDCCC Actions (Academic and Student Development)

  • Developmental math students’ success will increase from 47% in Fall 2012 to 50% in Fall 2012 by using VCCS developmental strategies.
  • Developmental English students’ success will increase from 58% to 60% using VCCS developmental English strategies and AtD Tutoring strategies.
  • By October 1, 2012, the President will submit to the Chancellor an update on the action plan(s) developed by the college’s alumni of the 2012 Chancellor’s Developmental Education Institute (Ronette Jacobs, Nancy Warren, Mary Ellen Gleason and Martha Kello

14. Develop Student Services Initiatives

Develop college and career plans using the Virginia Education Wizard and implement an automated early alert system (eWISE).

Planned PDCCC Actions (Financial & Administrative Services)

  • PDCCC will develop an eWISE college project team to review and develop business processes, attend VCCS meetings and training, perform testing per VCCS guidelines, implement and train staff. Additionally, IT staff will monitor progress and report to College administration throughout the project.

15. Develop Professional Development Plan

Create a professional development plan for developmental education faculty through collaboration with college leaders.

Planned PDCCC Actions (Academic and Student Development)

  • 6 Professional Development sessions will be held for developmental faculty during the 2012-2012 academic year and 4 general Professional Development sessions will be held for all faculty during the 2012-2013 academic year.

16. Explore Emerging Learning Technologies

Identify and investigate new and evolving learning technologies and promoting those that offer the greatest promise for effective teaching and learning and improved student success.

Planned PDCCC Actions (Academic and Student Development)

Increase the use of Web Based Tools for Instruction. The following tools (maybe a few others) will be explored for increasing the use of technology in the classroom

  • BB Collaborate – classroom conferencing tool
  • Twitter – classroom engagement tool
  • Edmodo –secure place to connect and collaborate, share content and educational applications, and access homework, grades, class discussions and notifications.  Social networking for the classroom.
  •  Office 365 – cloud-based email, web conferencing, file sharing for Office Web Apps
  • ThinkFree – cloud storage for Office documents
  • Primo – on-line library resource

17. Develop Digital Textbooks for High Volume Courses

Assemble a group of faculty, designers, and other subject matter experts to develop and promote the adoption of an openly licensed digital textbook for a high volume VCCS course.

18. Support Apprentice Related Instruction

Initiate annual reporting of the number of apprentices earning actual or articulated college credits through Apprenticeship Related Instruction (ARI) and establish annual performance metrics to increase the number and percentage of apprentices earning college credits through ARI (Success).

19. Support Employment Attainment

Increase job placement rates by On Ramp participants by 35% and provide job placement services via TAA-funded Adult Career Coaches and Job Placement Coordinators.

Planned PDCCC Actions (Financial & Administrative Services)

  • Develop a new “Career Development Office” which will centralize all coaches – high school career coaches, on-ramp coaches, Adult Career Coaches, and Job Placement Coaches.
  • Nine PDCCC On Ramp participants were placed in jobs during the 2011-2012 academic year. The On Ramp goal for 2012-2013 job placements will be 13 job placements for the 2012-2013 academic year.
  • As part of the new Career Development Office, the On Ramp program will help to provide opportunities for internships.
  • PDCCC will use more technology to support the program including creation of an online eligibility form for the On Ramp website, as well as the DVDs that have YouTube videos and Blackboard Collaborate to help provide low-cost delivery of tutorials on interviewing skills, resume writing, etc.
  • PDCCC will continue to partner with Suited 4 Success to help students get suitable interview attire.

20. Support Credit And Noncredit Credential Attainment By Dislocated Workers

Increase the number of credentials earned by On Ramp participants.

Planned PDCCC Actions (Financial & Administrative Services)

  • Nineteen PDCCC On Ramp students earned credentials during the 2011-2012 academic year. During the 2012-2013 academic year On Ramp will increase this number by 10% to 21 students earning credentials.
  • On Ramp staff will be trained to become proctors for the CRC with the goal of helping all On Ramp students to get this non-credit certification.

21. Increase the Number of Students Completing Career Readiness Certificates

Meet individual college targets established for number of individuals receiving a Career Readiness Certificate.

Planned PDCCC Actions (Workforce Development)

  • By March 30, 2013, remarket Career Readiness Certificate benefits to (4) local school districts.  Provide proctoring instruction to school administrators.
  • By November 1, 2012, provide Career Readiness Certificate overview to PDCCC Academic Division regarding feasibility of offering CRC assessments to second year PDCCC Occupational and Technical students.

22. Student Success Reporting

Provide comprehensive reporting on a variety of student success measures aligned with Achieve 2015 and the Reengineering Task Force recommendations.

Planned PDCCC Actions (Academic and Student Development)

  • Continue the plan developed last year to increase number of placement testing sessions to aid in recruitment. Expand testing. Test at least 20 – 50 students in Isle of Wight County.
  • To increase efficiency of programs, incorporate TEAS testing for nursing candidates into the learning lab testing calendars.  Develop a technician position to assist in simulation laboratory preparations and lesson plans.
  • Course assessments will be completed annually as a measure of SLO progress based on course assessment matrix.  This matrix will be updated October 2012 by the Deans.
  • NCLEX-RN greater than 80% pass rate.
    • Pass rates will continue to be over 80%.  Strategies developed with consultant will continue to be implemented and enforced.

GOAL:  WORKFORCE

Double the annual number of employers provided training and services to 10,000, with a particular focus on high-demand occupational fields.

23. Serve Employers through College Courses, Programs, and Outreach

Increase the number of employers served through college credit and noncredit courses, customized training, and other outreach efforts by 9% and report annually all their employer activities.

Planned PDCCC Actions (Workforce Development)

  • Agriculture
    • By March 30, 2013, complete Project Management Professional Certification offerings with Smithfield Packing and offer one additional non-credit course to Smithfield Foods. By December 1, 2012, complete (2) non-credit 40-hour farm maintenance classes for Murphy-Brown.
  • Allied Health
    • By June 30, 2013, complete first Pharmacy Technician classes.
    • Provide assistance as needed in the research and development of:
      • Occupational Therapy Assistant and Physical Therapy Assistant Program
  • Entrepreneurship
    • By May 1, 2013, complete Entrepreneurship Certificate courses in conjunction with the Franklin-Southampton Chamber, the Franklin Business Incubator, and the University of Virginia School of Continuing and Professional Studies.
  • Green and Weatherization
    • By February 1, 2013, complete the delivery of non-credit Weatherization courses for Energy Auditors and Installer/Sealers.
  • Job Readiness
    • By May 1, 2013, complete one session of our New Directions Program for displaced workers.  By June 1, 2013, complete the 6-session Job Club for high school students in conjunction with Opportunity Inc.
  • Logging
    • By December 1, 2012, complete discussions regarding logging and truck driver training in conjunction with the International Paper Franklin Mill, Franklin-Southampton Economic Development and Isle of Wight Economic Development.
  • Maintenancex
    • By March 1, 2013, add one course to Maintenance Training Institute.
  • Needs Assessment
    • By June 30, 2013, contact at least (15) employers representing key sectors of the region’s economy to assess training priorities.
  • Non-credit Training Incentive Funds
    • By June 30, 2013, serve at least (6) business, industry, or non-profit organizations that have never been served or have not been served over the past two years.
  • Plumbing
    • By July 30, 2012, complete first plumbing class for Suffolk Redevelopment and Housing.  Encourage graduates to enroll in HVAC and Electrical courses.
  • Prisons
    • By March 30, 2013, complete one additional credit or non-credit course at the Western Tidewater Regional Jail.
  • Pulp and Fluff
    • By March 1, 2013, complete one manager/supervisor course for the International Paper Franklin Mill and complete pre-employment assessments for ST Papers.
  • Shipbuilding
    • By February 1, 2013, begin one 3-week Surface Preparation and Treatment Module in conjunction with Newport News Shipbuilding and four Virginia community colleges.
  • Warehouse and Distribution
    • By February 1, 2013, begin registering students for the Warehouse and Distribution First Line Supervisor CSC funded by the Valley Proteins Grant.
      • Expand training offerings to include Reach Truck Operator Certificate

24 Implement Workforce Enterprise System (WES).

Monitor and report on implementation of a workforce enterprise system.

Planned PDCCC Actions (Institutional Advancement)

  • Promote the career development office when it is launched in FY 12-13, through news releases and Facebook posts
  • Promote the programs of the workforce development center through news releases on community-based workshops and other initiatives such as Kids College which occurs each Summer

Planned PDCCC Actions (Financial & Administrative Services)

  • PDCCC will develop a WES college project team to review and develop business processes, attend VCCS meetings and training, perform testing per VCCS requirements, implement and train staff. Additionally, IT staff will monitor progress and report to College administration throughout the project.

GOAL:  RESOURCES

Raise at least $550 million in cumulative gifts and grants to support the mission of Virginia’s Community Colleges.

25 Leverage Support From The Virginia Workforce System

Leverage funding and in-kind contributions from workforce partners and workforce funding streams.

26 Obtain Support for Career Pathways

Secure at least $1,000,000 in grants to develop and expand workforce and career pathways activities that involve colleges and local workforce partners.

27 Leverage VCCS Purchasing Volume

Achieve full compliance with purchasing regulations and leverage economies of scale when system-wide contracts can result in better pricing and administrative efficiencies.

Planned PDCCC Actions (Institutional Advancement)

  • Execute RFP for printing and other Institutional Advancement activities. This will streamline resources and ensure higher quality and more efficient execution of printing projects.

28 Increase VFCCE Fundraising

Increase the Virginia Foundation for Community College Education fundraising totals by 10% from 2011-12.

Planned PDCCC Actions (Institutional Advancement)

ADDITIONAL FUNDRAISING INSTITUATIONAL ADVANCEMENT GOALS

  • Maintain 24 persons on the Foundation Board of Directors over the course of the next Fiscal year, growing from the 20 persons currently serving.
  • Hold Foundation golf tournament in the summer of 2013, and seek other activities during the Fall of 2012 and Spring of 2013 to grow fundraising and awareness of the PDCCC Foundation.
  • Create planned “donor” recognitions and campus namesake recognitions, at Suffolk and Franklin campuses; the goal is to launch in the Fall of 2012.
  • Develop a “Top 10” grants priority list for PDCCC for the new fiscal year. This will ensure that key areas identified for grants support receive the proper focus.
  • Develop a grants management and submission process for efficient campus-wide execution and submission of grants. We will complete by August 2012.
  • Seek targeted “planning grants”. The specific number to be sought will be obtained after counsel with the College leadership team. The goal will be to obtain the planning grants by 12/30/12.
  • Build PDCCC Foundation website which links to the current PDCCC website. We will work to achieve by 12/30/12.
  • Build a targeted PDCCC Alumni Communications and Outreach plan; this will be done through leveraging social media, interactive advertising outreach, and alumni outreach software tools. We will launch in January 2013.
  • Conclude PDCCC major gifts campaign in mid-2013.
  • Hold 3 Foundation/Friend-raiser events in 2013; we will work with the Foundation Board to set the dates to occur throughout the course of the year in Fall, Spring, and Summer.

MANAGEMENT GOALS

In order to accomplish the goals set forth in Achieve 2015 and these Chancellor’s Goals, various management goals are necessary.

29 Plan Cloud-based Library Initiatives

Plan the move of key library services to a hosted environment in order to improve the efficiency and effectiveness of library services.

30 Implement Decision Support System

Implement the student component of the Decision Support System (DSS).

Planned PDCCC Actions (Financial & Administrative Services)

  • PDCCC will develop a DSS college project team to review and develop business processes, attend VCCS meetings and training, perform testing per VCCS requirements, implement and train staff. Additionally, IT staff will monitor progress and report to College administration throughout the project.

31 Monitor Achieve 2015

Monitor continuing implementation of Achieve 2015.

32 Meet Management Standards

Meet specified academic, administrative, and financial Performance Standards required to receive incentives provided for in the Higher Education Restructuring Act.

33 Continue Re-engineering Task Force

Continue the Chancellor’s Re-engineering Task Force and implement recommendations as appropriate.

34 Continue Emergency Preparedness

Continue to improve and test Continuity of Operations Plans and procedures.

Planned PDCCC Actions (Institutional Advancement)

  • Create a proactive disaster communications plan and process for the College. Work with the Risk/Security Team to test the plan to ensure that awareness of key elements.

35 Project Management

By March 1, 2013, colleges will submit reports on the current status for implementation of the technology project management standards and guidelines relative to Level 2.

Planned PDCCC Actions (Financial & Administrative Services)

  • PDCCC will continue to implement project management based on VCCS standards and guidelines. On or before March 1, 2013 PDCCC will submit reports to the VCCS on the status of the implementation.

36 Technology Innovation

Complete the work of the Innovation and Technology Task Force and begin implementing recommendations in this fiscal year.

37 Implement Revised Faculty Evaluation System

Complete planning for implementation of a revised faculty evaluation system.

38 Expand Diversity Recruitment

Continue college efforts to increase diversity among full-time faculty.

Planned PDCCC Actions (Financial & Administrative Services)

  • Maintain current diversity level in our hiring process with no more than a 5% deviation from our base-year (2011-2102) levels.

39 Complete Internal Audit Plan

Complete the FY 2013 Internal Audit Plan.

40 Provide Legal Services

Expand and develop templates and online training relative to legal issues to streamline advice and services.

Additional Institutional Advancement Goals:

  • Partner with the Office of the President to execute a regional Community Strategic Planning Initiative for the College.  Work with consultant to complete by end of year 2013.
  • Build a monthly PDCCC Staff/Employee “e-newsletter” to maintain awareness of campus functions.

Additional Finance and Administration Goals:

Security

  • Increase College Security Force and add an additional Emergency Planner to the College Emergency Response Team (1 new hire covers both). Estimated date of completion July 15, 2012.
  • Enhance College Emergency Notification System (ENS) by adding audio mass notification capability.  Enhancement would add exterior and interior alarms with voice capability on all three campuses. Estimated date of completion June 15, 2013.
  • Improve college’s ability to execute Lockdown operations in the event of a physical threat on any campus.   The planned improvement is the addition of interior lock capability in all class rooms and office spaces. Estimated date of completion June 15, 2013.
  • Add three additional security cameras to augment existing system. Estimated date of completion December 18, 2012.
  • Replace manual locks on exterior doors, (7) at main Franklin Campus with electronic locks and computerized control system. Estimated date of completion June 15, 2013.
  • Complete installation of electronic locks on spaces containing, HIPPA, FERPA, high value items and cash at Suffolk and Smithfield campuses.   Estimated date of completion December 18, 2012.
  • Obtain 10 state certifications in first aid, CPR and AED operations for selected staff and faculty members. Estimated date of completion June 15, 2013.
  • Obtain 3 state Community Emergency Response Team (CERT) certifications and one state certified CERT instructor. Estimated date of completion June 15, 2013.
  • Automate Material Data Safety Sheet data base for college. Estimated date of completion December 18, 2012.

Human Resources:

  • Become a 100% compliant (excluded federal study workers) in employee Direct Deposit. Results will be reported to the President’s Advisory Council prior to December 18, 2012.
  • Review and update PDCCC Human Resource policies. Results will be reported to the President’s Advisory Council prior to December 18, 2012.

Planning/Facilities:

  • PDCCC will complete the six-year capital outlay plan in compliance with the VCCS Achieve 2015 goals. The completed plan will be submitted to the President and his Advisory Council no later than December 18, 2012. It will include a major renovation request for the PDCCC Franklin Campus.
  • PDCCC will complete a maintenance reserve plan. It will be submitted to the President and his Advisory Council no later than December 18, 2012.
  • PDCCC will submit a plan to address the required and recommended facilities actions received in the VCCS Civil Rights Review. The estimated date of completion for the ADA projects found in the VCCS Civil Rights Review is June 15, 2013.
  • The Suffolk bookstore upgrade will be completed by December 18, 2012.
  • Maintain PDCCC energy savings throughout the 2012-2013 academic year.  Results will be reported to the President’s Advisory Council 3 times during the academic year.
  • The President’s Advisory Council will receive an update regarding all outstanding facilities projects at each meeting throughout the academic year.
    • Suffolk HVAC
    • Suffolk LRC
    • Franklin LRC
    • Franklin Digital Sign
    • Franklin Water Tower
    • Franklin WFD
    • Franklin Conference Room
    • Franklin Room 129
    • 3rd Birdsong Room
  • PDCCC Sustainability Committee will meet four times during the 2012-2013 academic year.
  • A PDCCC Sustainability mission statement will be written and vetted by appropriate College committees no later than December 18, 2012.
  • A PDCCC sustainability oriented web page will be incorporated into the PDCCC College web site no later than December 18, 2012.

Other

  • Customer service/management training for F&A personnel will begin during the Fall 2012 Semester.
  • Create easier to read and understand budget and financial documents will be made available to the President’s Advisory Council and others prior to December 18, 2012.
  • Business Office staff will work with Financial Aid and Institutional Advancement staff to improve reporting on scholarships, grants, and other required data. An update will be provided to the President’s Advisory Council prior to December 12, 2012.
  • Business Office staff will design and implement a plan to create efficient purchasing throughout the College including a review of purchasing policies and procedures. Additionally, steps will be included to maximize the use of the eVa system to provide information and efficiencies for purchasing. The President’s Advisory Council will receive an update prior to December 18, 2012.

Information Technology:

  • PDCCC will develop a VCCS enterprise document management system college project team to review and develop business processes, attend VCCS meetings and training, perform testing per VCCS requirements, implement and train staff. Additionally, IT staff will monitor progress and report to the President’s Advisory Council at least once each semester.
  • PDCCC IT staff will increase IT training college-wide beginning in September 2012. Training topics will include PDCCC School Dude, iPad apps, Microsoft Office products, Google docs and calendar, and others

Financial Aid:

  • PDCCC will include all of the summer term as eligible for Workstudy funding beginning Summer 2013.
  • Work to improve coordination between Admissions and Financial Aid.  Move Franklin Financial Aid office into Admissions suite.