2013-14 Goals

PDCCC and Chancellor’s Goals Supporting Achieve 2015
July 2013 through June 2014

GOAL: ACCESS

Increase the number of individuals who are educated and trained by Virginia’s Community Colleges by 50,000 to an annual total of 423,000, with emphasis on increasing the number from underserved populations by at least 85,000 individuals.

1. Increase Enrollment from Underserved Populations

Increase enrollment from underserved populations by 3% over 2012-13.

Overall enrollment strategies:

Planned PDCCC Actions (Academic and Student Development)

  • Under-represented populations (URP) are defined as PELL Recipients. For 2012-2013, the URP was 821. This figure will increase by 3% to 846 by May 2014.
  • Promote Guaranteed Admission Agreements (GAA) and Articulation Agreements in Student Development (SDV) classes, New Student Orientation (NSO) and before giving the placement test to High School students. The goal is to increase by 3% students receiving this information over last year or a total of 576 students.
  • Increase number of profiles created in the VA Education Wizard by 5% or 186 students completing the VA Education Wizard for Fall 2013.
  • Continue to collect and analyze data from the mathematics Redesign efforts.
  • HB1184 Dual Enrollment Bill. This bill requires community colleges to develop agreements with local school divisions to enable high school students to complete an associate degree or a General Education Certificate concurrent with a high school diploma. PDCCC will have signed agreements with all (100%) area public high schools to meet HB1184 requirements. Planned courses will be offered.
  • A list of all service area fairs, festivals, and community activities developed by the Enrollment Management Team (EMT) will be used so that PDCCC can better recruit and market its services.
    • A minimum of 30 recruitment/marketing activities will be provided by College personnel or 10% increase over last year’s goal.
    • At least 10% of sessions will be with agencies that provide services to low-income, first generation clients, such as local social services and housing authorities.
  • Increase the current 70% retention rate from fall 2013 to spring 2014 semester to 74% retention.
  • Establish a Library Commons Community that includes the library, computing lab, and testing center with a goal of being open seven days a week at the Franklin campus. Security, cross-training and staffing areas will be addressed at both locations.
  • Expand and grow Cultural Enrichment series through community partnerships. In Smithfield-partner with YMCA, Smithfield Library, and Children’s Center. In Suffolk-partner with Suffolk libraries, and the Suffolk Center for the Arts. In Franklin/Southampton- partner with Rawls Museum, and Franklin and Southampton County libraries.
  • Begin a Smithfield Community Project that will provide synergy between PDCCC Smithfield, the Smithfield library, the Smithfield YMCA, the Children Center in Smithfield, and the Smithfield 20/20 Planning Group.

Planned PDCCC Actions (Workforce Development)

  • By December 1, 2013, launch first of four sessions of Encore Learning Program.
  • By January 30, 2014, begin discussion with Isle of Wight regarding the expansion of Kids College to the Smithfield area.

Planned PDCCC Actions (Institutional Advancement)

  • Increase marketing to address enrollment.
  • Develop marketing campaign to increase awareness of the College and its offerings.
  • Develop means to measure effectiveness of social media practices.
  • By the end of FY 13-14, increase website usage by 20%.
  • By the end of FY 13-14, increase Facebook likes by 20%.
  • Examine the selection of a PDCCC PR/Marketing Agency of Record in new fiscal year to consolidate marketing, promotions, and creative work and ultimately save money and time for the college.
  • Develop partnership with internal stakeholders to create an active PDCCC external community engagement calendar opportunities for 2013-2014.
  • Work with VCCS legislative affairs team to build a PDCCC legislative agenda and plan for the new fiscal year.
  • Build an external PDCCC marketing advisory workgroup.
  • Seek means to integrate the varied “coaches” within the College in marketing tactics/strategies.
  • Leverage Senior Administrative and Academic Team of College to attend more meetings or be more visible at meetings of city/county councils, school boards, etc.
  • Continue marketing/PR focus on enhancing awareness for the dual enrollment program.
  • Actively seek ways to promote the College’s cultural series for students/community/Encore program.

2. Educational Programs

Annually develop 10 new academic programs (degree, certificate, or career studies certificate) that respond to emerging, critical workforce needs, particularly in STEM-related areas (science, technology, engineering, and mathematics).

Planned PDCCC Actions (Academic and Student Development)

  • Increase awareness of the General Education Certificate through multiple venues.
  • Monitor the General Ed certificate majors and award 100% of all eligible program majors for graduation 2014. Increase General Education Certificates by 5% from 80 in May 2013 to 84 in May 2014.
  • Evaluate enrollment in the revised Fire Science Technology (FST) Career studies program to see if there is enough interest in further development of a one-year certificate program with Southside Virginia Community College.
  • Evaluate the need to expand dual enrollment offerings in culinary arts, fire science, modeling and simulation, and medical technology.
  • PDCCC will develop, seek approval, and market one new CTE Program to meet community needs. Will offer Practical Nurse program at Suffolk and Franklin campuses in 2014 and 2015.
  • Implement new programs in Logistics Management and Electronic Health Records Systems
  • Engineering.
  • Will explore/add or modify program offerings pharmacy tech, and robotics/industrial technology.
  • PDCCC will review the community profile for PDCCC created by the Virginia Employment Commission and develop at least one career studies certificate that will match what is needed for our community. Consider partnering with Tidewater Community College to offer Physical Therapy Assistant (PTA) program. Seeking final approval for Paramedic I & II.
  • Explore establishing a robotics lab-on-wheels.
  • Explore expanding welding program to Suffolk campus.
  • Expand sustainability initiatives both through in class education and college operations.

Planned PDCCC Actions (Institutional Advancement)

  • Build awareness of new PDCCC academic programs.

3. Virginia Education Wizard

Increase the total number of profiles created in the Virginia Education Wizard by 70,000, to include 45,000 profiles created by Virginia students in grades 7 through 12 and 12,000 profiles by Virginia community college students. Achieve 15,000 Career and Course Plans by community college students.

Planned PDCCC Actions (Institutional Advancement)

  • The Wizard logo has been run in more than 20 ads from July to date, and continues to be part of Quick Facts and the Web site.

Planned PDCCC Actions (Academic and Student Development)

  • All new students who take SDV courses will create a profile in the VA Wizard.
  • All program advisors will encourage utilization of VA Wizard information in the advising process annually as noted in their evaluation. All career coaches and Upward Bound personnel will promote the VA Wizard and assist high school students in creating profiles.
  • Utilize High School Career Coaches, On Ramp Career Coaches and SDV classes to increase VA Education Wizard high school and community college student profiles by 5% over last year.

4. Implement Student Level Tracking Of Career Coach Services

Establish access to student data at the division level for career coaches via agreements with division superintendents or school principals.

Planned PDCCC Actions (Academic and Student Development)

  • Paul D. Camp will initiate a case based management system using Microsoft Excel or Microsoft Access to track all contacts.

5. Expand Great Expectations Enrollments

Adopt and implement a strategic plan for the program identifying goals and outcome measures that align with Achieve 2015-Take Two and other VCCS system-wide measures of student success. Increase by 10% the number of GE students who successfully earn at least 16 hours of credit per year.

6. Expand Shared Distance Learning Model

Expand participation in shared distance learning model to all remaining colleges. Explore the feasibility of adding more course originating colleges to the model.

  • Shared Services Distance Learning (SSDL):
     
    This collaboration is working and progressing beyond earlier established goal. For 2013-2014, 10% more students will take SSDL classes. The goal is 45 students for Fall 2013 and 56 students for Spring 2014.

GOAL: AFFORDABILITY

Maintain tuition and fees at less than half of the comparable cost of attending Virginia’s public four-year institutions, and increase the annual number of students who receive financial assistance and scholarships by 36,000.

7. Increase Financial Aid Recipients

Increase the number of students receiving financial aid by 5% over 2012-13 with special focus on middle class students.

Planned PDCCC Actions (Financial & Administrative Services)

  • Increase the number of students receiving financial aid by 5% over 2012-13 with special focus on middle class students.

Planned PDCCC Actions (Institutional Advancement)

  • Increase by 5% scholarship applicants as well as scholarships funds managed by I.A.
  • Investigate online/web-based tolls to manage scholarships and the process.
  • Advanced communication re: scholarship opportunities will be implemented by August 2013.

Planned PDCCC Actions (Workforce Development)

  • Utilize Opportunity Inc. and Virginia Employment Commission staff to fund training and additional services for displaced employees throughout 2013-14. Sign Agreement with Opportunity Inc.

8. Benchmarks for Financial Aid Shared Services Model

Implement and monitor the performance benchmarks of the Financial Aid Shared Services model.

Planned PDCCC Actions (Financial & Administrative Services)

  • PDCCC has begun participating in the TCC Back Office processing operations for Fall 2013 students.
  • Monitor progress and data reports to meet or exceed all established benchmarks.

GOAL: STUDENT SUCCESS

Triple the number of students graduating, transferring, or completing a workforce credential to 91,173, including tripling the success of students from underserved populations to 39,393.

9. Enhance Veterans Services

All colleges will develop plans to expand and enhance services for veterans and active duty military personnel with attention to prior learning. Plans will be submitted to the Chancellor by October 1, 2013.

Planned PDCCC Actions (Institutional Advancement)

  • Publish an article in each of the PDCCC service area newspapers on the College’s Veteran’s service activities during the course of the fiscal year.
  • Ensure that the website is updated to include information on PDCCC’s veteran’s services.

Planned PDCCC Actions (Academic and Student Development)

  • PDCCC will conduct a review of services for veterans and submit by October 1, 2013, a plan for expanding/enhancing our services

10. Encourage College Readiness

All colleges will develop plans to strengthen college readiness initiatives between colleges and K-12 partners. Plans may be sequenced over several years. Plans will be submitted to the Chancellor by November 1, 2013.

Planned PDCCC Actions (Academic and Student Development)

  • Request grant funding to support a GED Attainment Initiative to expand and support existing GED Program offerings and provide marketing resources and classroom space on each campus.
  • Strengthen school support to K-12 schools to assist in college readiness by offering speakers, early placement testing, and on-line education resources (especially mathematics related).
  • PDCCC will conduct a review of its college readiness initiatives and develop a plan by November 1, 2013, to strengthen those initiatives. The plan will address:
    • Provision of sample placement test
    • A placement testing webpage with links to resources and recommendations for test-taking success
    • Information/orientation for all students, including testing and retesting policies and ramifications
    • Placement-test workshops
    • Working with Institutional Advancement to market cost-savings and other benefits of placing into college level courses
    • Ensuring that college readiness efforts include both traditional students and returning adult students
    • Information sharing with K-12 administrators, faculty, staff, parents, and students regarding “college ready” expectations
    • Advocacy for K-12 policy and practice that will promote college readiness
    • Exploring partnerships with K-12 stakeholders to support information sharing, advocacy, and services/opportunities for students that promote college readiness.
    • Explore opportunities and benefits of sponsoring a math academy for faculty, K-12 teachers, and students.

11. Develop Student Services Initiatives

Implement an automated early alert system (eWISE) to strengthen persistence.

Planned PDCCC Actions (Financial & Administrative Services)

  • A workgroup composed of System Office IT staff, AS&R staff, and college representatives developed an RFP, reviewed responses and selected the vendor, Starfish Retention Solutions. PDCCC will create a college project team when the enterprise VCCS timeline is established.

12. Evaluate Developmental Education Redesign

Evaluate effectiveness of developmental mathematics and developmental English redesign.

Planned PDCCC Actions (Academic and Student Development)

  • Developmental math students’ success will increase from 66% in Fall 2012 to 70% in Fall 2013 by using VCCS developmental strategies.
  • Developmental English students’ success will increase from 63% in Fall 2012 to 66% using VCCS developmental English strategies.
  • By October 1, 2013, the President will submit to the Chancellor an update on the action plan(s) developed by the college’s alumni of the 2013 Chancellor’s Developmental Education Institute.

13. Explore Emerging Learning Technologies

Develop new and evolving learning technologies and promote those that offer the greatest promise for effective teaching and learning and improved student success.

Planned PDCCC Actions (Academic and Student Development)

  • Increase the use of Web Based Tools for Instruction. The following tools (maybe a few others) will be explored for increasing the use of technology in the classroom.
  • BB Collaborate – classroom conferencing tool.
  • Twitter – classroom engagement tool.
  • Office 365 – cloud-based email, web conferencing, file sharing for Office Web Apps.

14. Develop Digital Textbooks for High Volume Courses

Continue development and promotion of the adoption of openly licensed digital textbooks for high volume VCCS courses.

Planned PDCCC Actions (Academic and Student Development)

  • Online Education Resources (OER) will be developed for two classes to reduce the textbook costs to students. Two PDCCC faculty have received grant funds from two different sources to accomplish this by Spring 2014.

15. Increase Employment Attainment By Students Served By On Ramp And Adult Career Coaches

Meet individual college targets established for job placement of individuals served by On Ramp and the Adult Career Coach Program’s Experiential Learning/Job Placement Coordinators.

Planned PDCCC Actions (Academic and Student Development)

  • Nine PDCCC On Ramp participants were placed in jobs during the 2012-2013 academic year. The On Ramp goal for 2013-2014 job placement will be 13 job placements.
  • As part of the new Career Services Center, the On Ramp program will help to provide opportunities for internships to place 10 students into student internships
  • PDCCC will use more technology to support the program including creation of an online eligibility form for the On Ramp website, as well as the DVDs that have YouTube videos and Blackboard Collaborate to help provide low-cost delivery of tutorials on interviewing skills, resume writing, etc. Technology integration will begin during the Fall 2013 Semester.
  • PDCCC will continue to partner with Suited 4 Success to help students get suitable interview attire.

16. Support Credit And Noncredit Credential Attainment By Dislocated Workers And Middle College Participants

Increase the number of credentials earned by individuals served through On Ramp, Middle College, and Adult Career Coaches.

Planned PDCCC Actions (Academic and Student Development)

Planned PDCCC Actions (Workforce Development)

  • Nineteen PDCCC On Ramp students earned credentials during the 2012-2013 academic year. During the 2013-2014 academic year On Ramp will increase this number by 10% to 21 students earning credentials.
  • On Ramp staff will be trained to become proctors for the CRC with the goal of helping all On Ramp students to get this non-credit certification. Training will be completed by December 18, 2012.

17. Increase the Number of Students Completing and Businesses Recognizing Career Readiness Certificates

Meet individual college targets established for number of individuals receiving and businesses recognizing the CRC.

Planned PDCCC Actions (Workforce Development)

  • Immediately utilize PDCCC Career Development Center to market benefits Virginia Career Readiness Certificate and proctor assessment sessions.
  • By June 30, 2014, exceed 3-Year average in number of completed Career Readiness Certificates.

18. Student Success Reporting

Provide comprehensive reporting on a variety of student success measures aligned with Achieve 2015-Take Two and the Reengineering Task Force recommendations.

Planned PDCCC Actions (Academic and Student Development)

  • Increase number of placement testing sessions to aid in recruitment. Expand testing. Test at least
    20 – 50 students in Isle of Wight County (IOW).
  • Develop a technician position to assist in simulation laboratory preparations and lesson plans.
  • Course assessments will be completed annually as a measure of student learning objectives (SLO) progress based on course assessment matrix. This matrix will be updated October 2013 by the Deans.
  • NCLEX-RN greater than 80% pass rate.
    • Pass rates will continue to be over 80%. Strategies developed with consultant will continue to be implemented and enforced.

19. Dual Enrollment Success

Monitor college dual enrollment efforts and assist colleges in implementing HB 1184.

Planned PDCCC Actions (Academic and Student Development)

  • Follow up in October 2013 on all HB1184 agreements. Coordinate and communicate, through individual addendums with each school system, exact costs to parents/students.
  • Continue to develop and update Dual Enrollment PDCCC web pages and FAQ about the program.

GOAL: WORKFORCE

Increase the number of employers provided training and services to 13,000,
with a particular focus on high-demand occupational fields.

20. Serve Employers Through College Courses, Programs, And Outreach

Increase the number of employers served through college credit and noncredit courses, customized training, layoff aversion, and other outreach efforts by 6% and report annually all their employer activities.

Planned PDCCC Actions (Workforce Development)

  • Agriculture
    • By January 30, 2014, complete Project Management Professional Certification offerings with Smithfield Packing.
    • By December 1, 2013, complete (2) non-credit 40-hour farm maintenance classes for Murphy-Brown.
    • By October 30, 2013, begin consulting plan with Smithfield Packing Innovation Center.
    • By July 30, 2013, develop Robotics initiative action plan for Smithfield Packing.
    • By February 28, 2014, begin exploration of a possible Meat Science Program with Smithfield Foods.
  • Computer Skills
    • By March 30, 2014, offer (1) open-enrollment computer skills course at the Suffolk Workforce Development Center.
  • Food Manufacturing
    • By March 30, 2014, offer internal leadership classes for Green Mountain Coffee Roasters.
  • Health Sciences
    • By June 30, 2014, complete second cohort of Pharmacy Technician classes.
    • Write grant proposal, solicit support from TCC, explore best practices, and begin the development of a Physical Therapy Assistant Program.
  • Logging
    • By December 1, 2013, establish and implement plan based on completed questionnaires and Logging Business Expo Feedback.
    • By December 1, 2013, complete plan for reinvigorating Truck Driver Training Program.
  • Maintenance
    • By September 1, 2013, complete support of the reestablishment of the International Paper Instrument and Electrical Preventive Maintenance (IEPM) Program.
    • By September 1, 2013, complete International Paper Franklin Mill 3-week Welding Program to develop (30) Millwrights and Pipefitters.
    • By August 1, 2013, complete first 3-week session Open Enrollment Welding Program for (10) participants.
  • Marine Skills Training
    • By June 30, 2014, complete (4) Marine Coatings classes in conjunction with Newport News Shipbuilding.
    • By June 30, 2014, complete (2) Marine Welding classes in conjunction with Newport News Shipbuilding.
  • Needs Assessment
    • By June 30, 2013, contact at least (15) employers representing key sectors of the region’s economy to assess training priorities.
  • Non-credit Training Incentive Funds
    • By June 30, 2014, serve at least (6) business, industry, or non-profit organizations that have never been served or have not been served over the past two years.
  • Pulp and Fluff
    • By June 30, 2014, complete Forklift Operator Certificate Recertification Training for International Paper Franklin Mill.
  • Social Media
    • By January 30, 2014, complete (1) Social Media for Business open enrollment class.
  • Warehouse and Distribution
    • By February 1, 2014, begin registering students for the Warehouse and Distribution Logistics Career Studies Certificate funded by the Valley Proteins Grant.
    • Expand non-credit training offerings to include Reach Truck Operator Certificate.

21. Implement Workforce Enterprise System

Monitor and report on the multi-year implementation of a workforce enterprise system.

Planned PDCCC Actions (Financial & Administrative Services)

  • Monitor and report on the multi-year implementation of a workforce enterprise system.
  • PDCCC will develop a WES college project team to review and develop business processes, attend VCCS meetings and training, perform testing per VCCS requirements, implement and train staff. Additionally, IT staff will monitor progress and report to the President’s Advisory Council at least once each semester.
  • Randy Betz provided a WES update on May 10, 2013 from the VCCS. VCCS has procured a system from Augusoft. Implementation and training will probably begin in the Spring of 2014 and finish–with systems operational at all colleges and the systems office–by the end of 2014.

GOAL: RESOURCES

Raise at least $550 million in cumulative gifts and grants to support
the mission of Virginia’s Community Colleges.

22. Leverage Support From The Virginia Workforce System

Leverage funding and in-kind contributions from workforce partners and workforce funding streams.

23. Leverage VCCS Purchasing Volume

Obtain Level II delegated authority for procurement for the system.

Planned PDCCC Actions (Institutional Advancement)

  • Execute RFP for printing and other Institutional Advancement activities. This will streamline resources and ensure higher quality and more efficient execution of printing projects.

24. Increase VFCCE Fundraising

Increase the Virginia Foundation for Community College Education fundraising totals by 10% from 2012-13.

Planned PDCCC Actions (Institutional Advancement)

  • Enhance bylaws and articles of incorporation of the Foundation.
  • Hold strategic planning retreat of the Foundation.
  • Develop improved special events strategy for College and Foundation.
  • Develop strategic plan for philanthropy.
  • Hold fundraiser events for the Foundation/College, including the annual golf tournament and other community events/activities.
  • Develop a grants priority list for PDCCC for the new fiscal year.
  • Improve/enhance grants submission and management and submission processes for efficient campus-wide execution.
  • Increase/enhance giving through PDCCC Foundation website.
  • Build a targeted PDCCC Alumni Communications and Outreach plan.
  • Hold 3 Foundation/Friend-raiser events in FY 2013-2014.
  • Hold Major Gifts Campaign Celebration (August 23, 2013).
  • Build active Alumni relations development and communications program.
  • Continued focus on relationship-building and fund-raising (despite end of major gifts campaign).
  • Examine targeted Fund Raising for Workforce scholarships.
  • Examine free tuition opportunities in partnership with a local Foundation, etc.

25. Increase Online Donations

Increase the number of online donations to the VFCCE by 20% over 2012-13.

26. Launch Rural Virginia Horseshoe Initiative

Launch Rural Virginia Horseshoe Initiative pilot across the seven community colleges within the rural horseshoe region.

27. Increase Revenues Generated By Workforce Development Services

Meet individual college targets established for revenues generated in excess of covering the direct costs in delivering workforce development services.

Planned PDCCC Actions (Workforce Development)

  • Review revenue and expenses per category in Workforce Development over the last 3 years. Set up
    appropriate targets and reporting mechanisms by November 2013.

MANAGEMENT GOALS

In order to accomplish the goals set forth in Achieve 2015- Take Two and these Chancellor’s Goals, various management goals are necessary.

28. Expand Data In Decision Support System

Complete implementation of the financial aid and human resources modules and plan for adding new data to Quinn.

Planned PDCCC Actions (Financial & Administrative Services)

  • PDCCC will develop a DSS college project team to review and develop business processes, attend VCCS meetings and training, perform testing per VCCS requirements, implement and train staff. Additionally, IT staff will monitor progress and report to the President’s Advisory Council at least once each semester.
  • The QUINN financial module was made available for all colleges on October 15, 2012.
  • On April 11, 2013, the VCCS released the QUINN student data module. VCCS has provided training to IR staff. On April 24, 2013, Bev Davenport provided PAC with a brief overview of QUINN, log in instructions and security to access the student data module.

29. Monitor Achieve 2015-Take Two

Monitor implementation of Achieve 2015-Take Two.

30. Meet Management Standards

Meet specified academic, administrative, and financial Performance Standards required to receive incentives provided for in the Higher Education Restructuring Act.

Planned PDCCC Actions (Workforce Development)

  • By June 30, 2014, begin the implementation of the Workforce Enterprise System.

31. Improve Efficiencies In Administrative Services

Identify best opportunities to improve efficiencies in administrative services across the system and begin implementation.

Planned PDCCC Actions (Financial & Administrative Services)

  • Participating in the TCC Financial Aid Backroom processing effort.
  • Exploring options to provide more efficient College procurement.

32. Continue Emergency Preparedness

Host or sponsor a series of threat assessment team training programs and functional exercises throughout the VCCS.

Planned PDCCC Actions (Institutional Advancement)

  • Update the PDCCC Crisis Communication Plan (as needed).
  • Examine new PDCCC internal and external e-newsletters.
  • Enhance professional development among I.A. Team.
  • Partner with the VP of Financial Services and Administration to develop an internal campaign on customer service and teamwork.

Planned PDCCC Actions (Financial & Administrative Services)

  • Host Hurricane drill.
  • Continue Threat Assessment Team Training
  • Continue required emergency training for faculty and staff.

33. Project Management

By March 1, 2014, colleges will submit reports on the current status for implementation of the technology project management standards and guidelines relative to Level 2.

Planned PDCCC Actions (Institutional Advancement)

  • PDCCC will continue to implement project management based on VCCS standards and guidelines. On or before March 1, 2013 PDCCC will submit reports to the VCCS on the status of the implementation.
  • Computing Services is continuing to review the VCCS Project Management standards and guidelines. Beverly Davenport has attended a VCCS led training sessions.

34. Implement Revised Faculty Evaluation System

Complete implementation of a revised faculty evaluation system.

PDCCC Planned Actions (Academic and Student Development)

  • PDCCC will revise (if needed) their faculty evaluation plan submitted June 2013 and implement the plan in 2013-14.

35. Develop VCCS Leadership

Offer opportunities to develop promising VCCS leaders for senior roles.

Planned PDCCC Actions (Financial & Administrative Services)

  • Human Resources and Administration will develop a written plan by October 2013 to more formally address this issue at the college level.

36. Complete Internal Audit Plan

Complete the FY 2014 Internal Audit Plan.

Planned PDCCC Actions (Financial & Administrative Services)

  • The ARMICS process is underway. The initial surveys have been completed and results have been received. The PDCCC ARMICS Team has been formed. The Team will be responsible for assuring that all reports are submitted in a timely manner.

37. Create Diversity Taskforce

Create a diversity taskforce to define VCCS policies and practices for recruiting and retaining a diverse workforce and leadership. A VCCS president should serve as chair and a State Board member should serve as co-chair.

Additional F&A Goals

Business Office:

  • Complete the ARMICS Review in a timely manner.
    • The anticipated date of completion is September 13, 2013.
  • Updated PDCCC Business Office policies, procedures, and processes.
    • The anticipated date of completion is April 30, 2014.
  • Design and implement a PDCCC Business Office cross-training/continuity of operations plan before June 2014.
  • Create easier to read and understand budget and financial documents will be made available to the President’s Advisory Council and Workforce Development.
  • Business Office staff will work with Financial Aid and Institutional Advancement staff to improve reporting on scholarships, grants, and other required data. An update will be provided to the President’s Advisory Council.
    • Date of completion: October 1, 2013.
  • Business Office staff will design and implement a plan to create efficient purchasing throughout the College including a review of purchasing policies and procedures. Additionally, steps will be included to maximize the use of the eVA system to provide information and efficiencies for purchasing.
    • Date of completion: January 2014.
  • Prepare for and complete successful APA Audit.

Security:

  • Enhance College Emergency Notification System (ENS) by adding audio mass notification capability. Enhancement would add exterior and interior alarms with voice capability on all three campuses. Work continues on finding an affordable solution, vendors are providing information and cost estimates. Estimated date of completion December 15, 2013.
  • Improve college’s ability to execute Lockdown operations in the event of a physical threat on any campus. The planned improvement is the addition of interior lock capability in all class rooms and office spaces. Estimated date of completion April 30, 2014.
  • Add three additional security cameras to augment existing system. Estimated date of completion December 15, 2013.
  • Complete installation of electronic locks on spaces containing, HIPPA, FERPA, high value items and cash at Suffolk and Smithfield campuses. Estimated date of completion December 15, 2013.
  • Obtain 3 state Community Emergency Response Team (CERT) certifications and one state certified CERT instructor. One certification has been obtained and we are awaiting class openings to fill the remaining two. Estimated date of completion December 15, 2013.
  • Automate Material Data Safety Sheet data base for college. A completion date of
    June 30, 2013 is projected. Material inventory was completed on 15 November and Computer Services Manager is seeking license for software.

Human Resources:

  • Become a 100% compliant (excluded federal study workers) in employee Direct Deposit.
  • Review and update PDCCC Human Resource policies. Results will be reported to the President’s Advisory Council.

Planning/Facilities:

  • PDCCC will complete the six-year capital outlay plan in compliance with the VCCS Achieve 2015 goals.
  • PDCCC will complete a maintenance reserve plan.
  • Maintain PDCCC energy savings throughout the 2012-2013 academic year. Results will be reported to the President’s Advisory Council 3 times during the academic year.
  • The President’s Advisory Council will receive an update regarding all outstanding facilities projects at each meeting throughout the academic year.
    • Suffolk HVAC – Work is underway. The anticipated date of completion is November 2013.
    • Suffolk LRC – Designs have been approved by BCOM. HVAC issues must be resolved then the job will be bid out. The anticipated date of completion is December 2013.
    • Franklin LRC – will be bid out prior to August 1, 2013.
    • Franklin Digital Sign
      • Anticipated date of completion: November 2013.
    • Franklin Water Tower
      • The job has been bid out. Completion: August 1, 2013.
    • Franklin WFD drainage project
      • The construction is anticipated for Summer of 2013 and should be completed November 2013.
    • Franklin Conference Room, Franklin Room 129, and the Suffolk Practical Nursing Lab/Classroom will be combined into one project.
      • Proposals will be solicited and reviewed to move these projects forward.
    • 3rd Birdsong Room
  • PDCCC Sustainability Committee will continue to meet and guide green efforts in 2013-14.
    • Funding has been obtained to employ a Sustainability adjunct faculty member to help lead PDCCC’s Sustainability efforts.
  • A PDCCC Sustainability mission statement will be written and vetted by appropriate College committees no later than December 15, 2013.
  • A PDCCC sustainability oriented web page will be incorporated into the PDCCC College web site no later than October 1, 2013.

Other:

  • Customer service/management training for Financial and Administrative Services personnel will begin during Summer 2013.

Information Technology:

  • PDCCC will develop a VCCS enterprise document management system college project team to review and develop business processes, attend VCCS meetings and training, perform testing per VCCS requirements, implement and train staff. Additionally, IT staff will monitor progress and report to the President’s Advisory Council at least once each semester.
    • Computing Services staff has developed an implementation plan. Scanners have been received. A project team has been established and implementation is underway.
  • PDCCC IT staff will continue to provide IT training college-wide. Proposed training topics include PDCCC School Dude, iPad apps, Microsoft Office products, Google docs and calendar, and others.