The purpose of the student grade appeal policy and procedure is to provide equitable and orderly processes to resolve any contested final grade assigned to a student at Paul D. Camp Community College.
II. INFORMAL PROCEDURE
Paul D. Camp Community College is committed to the principle that the evaluation of a student and the assignment of grades are the responsibility and prerogative to be exercised solely by the individual instructor. However, if a student feels that the final course grade received was unfair and/or inaccurately awarded, the student may appeal his or her final grade.
Students are encouraged to resolve the grade discrepancies with their instructor and/or the appropriate Academic Dean on an informal basis. If the instructor agrees that an error was made, the instructor will submit the grade change form, in accordance with Policy 631 Grade Processing Plan, to the appropriate Academic Dean who will route the form for signature and forward it to the Admissions and Records Office for action.
III. FORMAL PROCEDURE
If grade conflict(s) cannot be resolved informally, the student may appeal his or her final grade. Grounds for a grade appeal include, but are not limited to, grade assignment in a manner other than that listed in the course syllabus or as amended by the faculty member with appropriate written notice, or grade assignment in a manner other than that used for the other students in the class.
The grade appeal must be submitted in writing on the Grade Appeal Form to the Academic Dean within ten (10) working days of the first day of classes of the next semester. The appeal must clearly indicate the reason for appeal. The Academic Dean will explain the entire grade appeal process to the student.
The Academic Dean will forward the student’s written request for a grade appeal to the Vice President of Academic and Student Development within three (3) working days of its receipt. A copy of the student’s written request will be forwarded to the faculty member. The Vice President of Academic and Student Development will appoint an Ad Hoc Grade Appeal Committee within three (3) working days of the receipt of the appeal and will instruct the Committee to elect a chair and schedule a hearing within ten (10) working days of its appointment.
The Grade Appeal Committee will consist of the following: The Dean of Student Services (or designee from Office of Admissions), an Academic Dean or Director, two full-time instructional Faculty, and one student (chosen by the Student Government Association President, or by the Vice President of Academic and Student Development if there is no SGA President). No individual previously involved in the appeal, formally or informally, shall be appointed to the committee.
The Committee will determine the facts of the case by hearing separately from the student and the faculty member involved. The Committee may determine that the grade appeal is without merit and that the assigned grade should stand, or it may determine that the evidence presented is sufficient to warrant a grade change. If a grade change is warranted, the Committee will assign a letter grade that it deems appropriate. Decisions will be determined by a majority vote of the Committee members. The decision of the Committee is final.
The Committee will communicate its decision in writing to the Vice President of Academic and Student Development within three (3) working days of its initial meeting. The Vice President of Academic and Student Development will notify the Academic Dean of the Committee’s decision if a grade change is warranted, and the Admissions and Records Office will enter the change as the Committee directs. Copies of the Committee’s decision will be sent by the Vice President of Academic and Student Development, to the faculty member, and the student within three (3) working days.