Final Grade Reports
Final reports of grades are reported at the end of each semester and posted online. Grades are not mailed to students. These grades are part of each student’s academic record and are recorded on an ofﬁcial transcript. Any errors should be reported to the Ofﬁce of Admissions and Records within 10 days after the close of the semester in which grades were received or they will be assumed to be correct.
Students of Paul D. Camp Community College can expect diversity in approaches to grading from one instructor to another, reﬂecting both the demands of different disciplines and varying philosophies of teaching. Although this college does not maintain a standardized grading scale, each instructor must provide the student with a course syllabus, which explains how the student’s work is to be assessed for a particular course. The grades of A, B, C, D, P, and S are passing grades. Grades of F and U are failing grades. R and I are interim grades. Grades of W, S, and X are ﬁnal grades carrying no credit towards graduation. The quality of performance in any academic course is reported by a letter grade, the assignment of which is the responsibility of the instructor. These grades denote the character of study and are assigned quality points as follows:
|A — Excellent||4 grade points per credit|
|B — Good||3 grade points per credit|
|C — Average||2 grade points per credit|
|D — Poor||1 grade point per credit|
|F — Failure||0 grade point per credit|
|I — Incomplete||No grade point credit|
Granting Incomplete Grade
The “I” grade is to be used only for verifiable unavoidable reasons that a student is unable to complete a course within the normal course time. To be eligible to receive an “I” grade, the student must (1) have satisfactorily completed more than 60% of the course requirements and attendance and (2) must request the faculty member to assign the “I” grade and indicate why it is warranted. The faculty member has the discretion to decide whether the “I” grade will be awarded. Since the “incomplete” extends enrollment in the course, requirements for satisfactory completion shall be established through consultation between the faculty member and the student.
In assigning the “I” grade, the faculty member must complete documentation that (1) states the reason for assigning the grade; (2) specifies the work to be completed and indicates its percentage in relation to the total work of the course; (3) specifies the date by which the work must be completed; and (4) identifies the default (B, C, D, F, P, R, or U) based upon course work already completed. Completion dates may not be set beyond the last day of the subsequent semester (to include summer term) without written approval of the Chief Academic Officer of the campus. The student will be provided a copy of the documentation. The use of the Incomplete Grade Form is the tool to ensure that all “I” grades that have not been changed by the faculty member through the normal grade change processes are subsequently changed to the default grade assigned by the faculty member. An “I” grade will be changed to a “W” only under documented mitigating circumstances which must be approved by the Chief Academic Officer.
P — Pass: No grade point credit; may apply to specialized courses and seminars at the discretion of the College. A “P” grade represents a grade of C or better.
R — Re-enroll: No grade point credit; the R grade may be used as a grade option, in developmental courses only, to indicate satisfactory progress toward meeting course objectives. In order to complete course objectives, students receiving the “R” grade must re-enroll in the course and pay the speciﬁed tuition.
S — Satisfactory: No grade point credit; applies only to Developmental Studies courses.
U — Unsatisfactory: No grade point credit; applies only to Developmental Studies, specialized courses and seminars, non-credit courses.
W —Withdrawal: No credit. A grade of “W” is awarded to students who withdraw or are withdrawn from a course after the drop/add period but prior to the completion of 60% of the session. After that time, the student will receive a grade of “F” except under mitigating circumstances which must be documented, and a copy of the documentation must be placed in the student’s academic ﬁle.
X— Audit: No grade point credit. Permission of the Division Dean or another appropriate academic administrator is required to audit a course. After the last day for students to withdraw from a class without penalty, the audit grade “X” is not available for students enrolled in the course for credit. Students desiring to attend a course without taking the examination or receiving credit for the course may do so at the time of enrollment to audit that course. Students desiring to audit a course shall register in the usual manner and pay the normal tuition. Audited courses carry no credit and do not count as part of the student’s course load. Students desiring to change status in a course from audit to credit must do so within the add/drop period of the session. Changes from credit to audit must be made by the ofﬁcial last day for students to withdraw from a class without penalty. After this day, the audit grade “X” is not available for students enrolled for credit.
A grade of “S” (Satisfactory) shall be assigned for completion of each developmental course numbered 1-9. Students making satisfactory progress but not completing all of the objectives for a developmental course (courses numbered 1-9) shall be graded with an administrative “R” (Re-enroll) and should re-enroll to complete the course objectives. Students not making satisfactory progress in a developmental course shall be graded “U” (Unsatisfactory). Counselors or advisors will recommend consultation with the instructor to determine the subsequent sequence of courses for the students who receive a grade of “U.”
Grade Point Average
The grade point average (GPA) is determined by dividing the total number of grade points earned in courses by the total number of credits attempted. Courses which do not generate grade points are not included in credits attempted. Semester GPA is determined by dividing the total number of grade points earned in courses attempted for the semester by the total number of credits attempted.
The cumulative GPA, which includes all courses attempted, is computed each semester and is maintained on a continuing basis as a record of the student’s academic standing. When students repeat a course, only the last grade earned is counted in the computation of the cumulative GPA.
Curriculum GPA, which includes only those courses applicable to the student’s curriculum, is computed in order to ensure that the student satisﬁes the 2.000 graduation requirements for that curriculum. The student’s permanent record reﬂects all courses attempted by a student at PDCCC.
Grades for Non-Credit Courses
The grades for non-credit courses where CEUs are not awarded are:
S – Completion
F – Fail
N – No Show
W – Withdrawal
The grades for non-credit courses where CEUs are awarded are:
P – Pass
F – Fail
I – Incomplete
W – Withdrawal
Academic Renewal Policy
Students are eligible for renewal if they have had a minimum of a 60–month gap in enrollment; and they have then completed at least 12 credit hours with a minimum 2.5 GPA during their period of re-enrollment. Academic renewal cannot be granted effective prior to Summer 1994; however, the ﬁrst term of the qualifying re-enrollment period can occur prior to Summer 1994. The student must be enrolled in a term equal to or greater than Summer 1994. Although grades of “D” are forgiven and extracted from the calculation of the GPA for academic purposes, ﬁnancial aid will not pay again for classes completed with a passing grade, due to the Repeat Policy. Also grades of “D”, “F”, and all repeated courses are counted in the calculations for the Satisfactory Academic Progress. Once academic renewal is granted, all “D” and “F” grades received prior to the ﬁrst term of re-enrollment are forgiven. The hours attempted, hours completed, and grade points for those classes are adjusted out of the student’s cumulative totals and a new cumulative GPA is calculated. Academic renewal can be granted only once; and once granted, it cannot be revoked. Academic transcripts will show “( )”around all grades that have been forgiven as part of renewal. Any “D” course that has been forgiven cannot be used to satisfy curriculum requirements.
The College keeps track of students’ academic standing. An appropriate statement shall be placed on their grade reports when students are academically deﬁcient and when they have regained acceptable academic standing. The College will assist students to increase their effectiveness in meeting the academic standards of the institution and ultimately to attain graduation. Students are expected to maintain a 2.000 grade point average and make normal academic progress toward graduation.
The name of every student who has a cumulative grade point average of 3.800 or higher and who has earned a minimum of twenty (20) semester hours of credit at the College is placed on the President’s List.
Vice President’s List
A student with a cumulative grade point average of 3.200 or higher for the semester and has earned a minimum of twelve (12) semester hours of credit for the same semester is placed on the Vice President’s List.
Good Academic Standing
Students are considered to be “in good academic standing” if they maintain a semester minimum GPA of 2.000, are eligible to re-enroll at the College, and are not on academic suspension or dismissal status.
Students who fail to attain a minimum grade point average of 2.000 for any semester shall be placed on academic warning.
Students who fail to maintain a cumulative GPA of 1.500 shall be on academic probation until such time as their cumulative average is 1.500 or better. The statement “Academic Probation” shall be placed on their permanent records. Generally, persons on probation are ineligible for appointive or elective ofﬁce in student organizations unless special permission is granted by the Dean of Student Services or another appropriate college administrator. Students may be required to carry less than a normal course load the following semester. Students on academic probation are required to consult with their advisor, coach, or counselor. Students shall be placed on probation only after they have attempted twelve (12) semester credit hours.
Students on academic probation who fail to attain a GPA of 1.500 shall be placed on suspension only after they have attempted twenty-four (24) semester credit hours. Academic suspension normally shall be for one semester unless the students apply for readmission and appeal to the Admissions and Review Committee of the College. The statement “Academic Suspension” shall be placed on the students’ permanent records. Students who have been informed that they are on academic suspension should follow the appeal processes established by the college. Students who have been reinstated from academic suspension must achieve a 2.00 GPA for the semester of their reinstatement and must earn at least a 1.75 GPA in each subsequent semester of attendance. The statement “Subject to Dismissal” shall be placed on the students’ permanent records. Students who have been reinstated from academic suspension will remain subject to dismissal until their cumulative GPA is raised to a minimum of 1.75. Reinstated students may be required to carry less than a normal course load the following semester and are required to consult with their advisor, coach, or counselor. Suspended students may be readmitted after termination of the suspension period.
Students who do not maintain at least a 2.000 grade point average for the semester of reinstatement to the College when on academic suspension will be academically dismissed. Students who have been placed on academic suspension and achieve a 2.000 grade point average for the semester of their reinstatement must maintain at least a 1.75 grade point average in each subsequent semester of attendance. Students remain on dismissal until their cumulative grade point average is raised to a minimum of 1.75. Failure to attain a 1.75 grade point average in each subsequent semester until cumulative GPA reaches 1.75 will result in academic dismissal. Academic dismissal normally is permanent unless, with good cause, students apply for readmission and appeal to the Admissions and Review Committee of the College. The statement “Academic Dismissal” will be placed on the student’s permanent record. Reinstated students may be required to carry less than a normal course load the following semester and are required to consult with their advisor/counselor.