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College Catalog: Student Records: Retention of Student Records

The Office of Admissions and Records Office is the official location for permanent student files. The permanent record is the only official document of a student’s academic history and the only official document used for record reconciliation. All other student documents are subject to disposal by the College in accordance with VCCS policy. The College will maintain student folder data for a three-year period from the date of separation from the College. Registration data, faculty grade reports, grade changes, withdrawal data, name change authorizations, readmission data, and graduation checklists will be maintained for three years from date of origination. Transcript request forms, graduation request forms, and application forms (for students not enrolled) will be maintained for one year from the date of origination. The College may release information from a student’s permanent record to a secondary school which the student attended or attends.