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College Catalog: Tuition, Fees and Other Expenses: Domiciliary Appeals Process

Paragraph H of Section 23-7.4 of the Code of Virginia relating to eligibility for in-state tuition privileges specifies that public institutions of higher education in Virginia must establish an appeals process for applicants “aggrieved by decisions on eligibility for in-state tuition charges.” The purpose of the appeals process described herein is to provide criteria in administering domiciliary status determinations and to provide for orderly and timely resolutions of all disputes.

Level I—Initial Determination
The Office of Admissions and Records shall make initial determination of domiciliary status.

Level II—Intermediate Review
If the Office of Admissions and Records determines that a student is ineligible for in-state tuition, the student may appeal by completing the Domicile Determination Form. In the process of determining the student’s eligibility for in-state tuition, supporting documents need to be submitted in most instances. Examples of documents are the Virginia Resident or Non-Resident State Income Tax Return and a Virginia Driver’s license or Virginia DMV issued ID. All documents should be turned in to the Admissions Office within five (5) working days. Upon receipt, the documents will be reviewed. The student will be notified of the decision within five (5) working days.

Level III—Final Administrative Review
If the student is not satisfied with the disposition of the Admissions and Review Committee, the student may appeal his/her case in writing to the President of the College within five (5) working days. The President will make a final decision, in writing, within ten (10) working days of receipt of the letter of appeal. Any student wishing to attend classes while appealing a domicile ruling will be charged out-of-state tuition rates. Tuition charges will be adjusted upon successful appeal.