Required Disclosure:  CARES Act HEERF Financial Aid Grants for Students


In accordance with the Announcement posted by the US Department of Education on May 6, 2020 (https://ifap.ed.gov/electronic-announcements/050620HigherEdEmergencyReliefFundRptg), Camp Community College herein discloses the following required information pertaining to its use of HEERF funds for Emergency Financial Aid Grants to students. 

1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

Paul D. Camp Community College signed and returned its Certification and Agreement to the US Department of Education on April 22, 2020.  This Certification and Agreement provided assurance that the college intends to use 50% of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid to Students.  The college received its Grant Award Notification from the Department on April 28, 2020. 

2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

Paul D. Camp Community College received a total of $256,309.00 from the Department pursuant to its Certification and Agreement for Emergency Financial Aid Grants to Students.

3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of May 22, 2020 [thirty (30) days from the date of the institution’s Certification and Agreement to the Department] was $230,400.

The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of July 6, 2020 [forty-five (45) days from the date of the institution’s Certification and Agreement to the Department] is $231,000.

The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of August 20, 2020 [ninety (90) days from the date of the institution’s Certification and Agreement to the Department] is $231,600.

4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

The estimated total number of students at Paul D. Camp Community College eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is 470 students.

5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

The total number of students who received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act, as of May 22, 2020, was 308 students. 

The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act, as of July 6,2020, is 309 students.

The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act, as of August 20,2020, is 310 students. 

6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

In distributing these CARES Act Emergency Grant Aid to students, Camp’s goal is to support as many students as possible, and especially those with the greatest financial need.  Students who may be eligible for grant aid are identified as those who were:

  • enrolled in at least six (6) financial aid-eligible credits in the Spring 2020 semester prior to March 13, 2020, and
  • enrolled in at least one face-to-face course, and
  • were Title IV funds-eligible based on information provided on the FAFSA

In addition to these basic eligibility requirements, the process for determining which students receive a grant, and the amount of each grant award, takes into consideration:

  • demonstrated financial need, and
  • students’ independent or dependent status, and
  • the US Department of Education formula for allocation, in that a larger percentage of each college’s allocation was based on Pell-recipient enrollment

This process for determining who receives Emergency Grant Aid is being managed by Camp’s Office of Financial Aid.  Financial Aid reviewed student status and financial need data for all eligible students and determined that:

  • 100 Independent, Pell-eligible, students would receive $1000 each
  • 14 Independent, non-Pell eligible students would receive $1000 each
  • 140 Dependent, Pell-eligible students would receive $600 each
  • 54 Dependent, non-Pell-eligible students would receive $600 each

The amounts were established in order to provide substantial aid to as many eligible students as possible.   The higher amount for independent students is to acknowledge that independent students typically have greater financial need.

A portion of Camp’s CARES Act allocation for Emergency Financial Aid Grants to students (i.e., the remaining 10%) has been set aside for students who did not demonstrate need as documented on a FAFSA, but may now have need following the disruption due to COVID-19.  Current students (those eligible students enrolled in Spring 2020) have until June 30, 2020, to file a FAFSA and request funds if they did not receive a grant, but had a documentable emergency related to COVID-19.

7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

Instructions, directions and guidance concerning the Emergency Financial Aid Grants were provided to students by the institution by means of FAQ on the college’s website, a letter sent by email to all students, and a Student Information Center message to students identified to receive the award which read as follows:

Dear Camp Student,

Congratulations! You are eligible for Spring 2020 Emergency Financial Aid Grant. Please refer to our webpage about the Federal CARES Act Higher Education Emergency Relief (HEERF) funds. 

You will receive either $600 or $1,000.  In issuing these grants to students, Camp’s goal is to support as many students as possible, and especially those with the greatest financial need. Independent students will receive the higher award amount.

Students are advised to prioritize use of these funds to cover expenses related to the campus closure made necessary by the COVID-19 emergency.  These include costs such as food, housing, course materials, technology, health care, and child care.

Your funds will be automatically sent to you on or about May 15 either by Direct Deposit, if that is already set up, or a paper check to the Mailing Address we have on file.  If you need to review your refund preference or Direct Deposit bank account information, please login to your TMS account at https://pdc.afford.com/home.  If you have moved, please contact our Admissions Office at 757-569-6700. 

Receipt of these grants may have tax implications.  If you have questions, please consult a tax professional. 

In all communications students were advised as follows:

All students receiving CARES Act cash grants are advised to prioritize use of these funds to cover expenses related to the campus closure made necessary by the COVID-19 emergency. Eligible expenses include those associated with your cost of attendance at college, including food, housing, course materials, technology, health care, and child care. 

Students are advised that receipt of these grants may have tax implications.  If you have questions, consult a tax professional. 


CARES Act: Higher Education Emergency Relief Fund
Emergency Financial Aid Grants for Students

Questions and Answers

What is the CARES Act Emergency Grant Aid for Students?

On March 27, 2020, the President of the United States signed the Coronavirus Aid, Relief, and Economic Security (CARES) Act into law.  The CARES Act contains provision for a Higher Education Emergency Relief Fund (HEERF).  Institutions of higher education that receive HEERF funds agree to use at least 50% of their allocation to “provide students with emergency financial aid grants to help cover expenses related to the disruption of campus operations due to coronavirus.”  Camp Community College’s total allocation of HEERF funding is $512,617.  Of that, Camp has certified to the US Department of Education that it will use $256,309 (50%) for “the sole and exclusive purpose of providing emergency financial aid grants to students for their expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and child-care expenses.”   

Information for students, posted on the US Department of Education CARES Act website states:

The CARES Act Higher Education Emergency Relief Fund-IHE/Student Aid provides funding to institutions to provide emergency financial aid grants to students whose lives have been disrupted, many of whom are facing financial challenges and struggling to make ends meet. Students cannot apply for assistance directly from the U.S. Department of Education but should contact their institutions for further information and guidance. Institutions have the responsibility of determining how grants will be distributed to students, how the amount of each student grant is calculated, and the development of any instructions or directions that are provided to students about the grant. (Source US Department of Education, For more information visit: https://www2.ed.gov/about/offices/list/ope/caresact.html)

The Q&A below, and this communication shared with all students by email, provide information and guidance for studentsCamp’s Plan for Allocation of CARES Act Emergency Assistance to Students is available here

What is the purpose of the Emergency Grant Aid?

These CARES Act funds were designated by the Secretary of the Department of Education, Betsy DeVos, to be used by students “to cover expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and child care).”

Who is eligible for the Emergency Grant Aid?

Students who may be eligible for grant aid include those who were:

  • enrolled in at least six (6) financial aid-eligible credits in the Spring 2020 semester prior to March 13, 2020, and
  • enrolled in at least one face-to-face course, and
  • were Title IV funds-eligible based on information provided on the FAFSA

What is the process for determining who receives Emergency Grant Aid?

In distributing these CARES Act Emergency Grant Aid to students, Camp’s goal is to support as many students as possible, and especially those with the greatest financial need.  However, while we would love to give a grant to every student, there were limitations placed on the funds.  In addition to the basic eligibility requirements as stated above, the process for determining which students receive a grant, and the amount of each grant award, takes into consideration:

  • demonstrated financial need, and
  • students’ independent or dependent status, and
  • the US Department of Education formula for allocation, in that a larger percentage of each college’s allocation was based on Pell-recipient enrollment

This process for determining who receives Emergency Grant Aid is being managed by Camp’s Office of Financial Aid.

How will I know if I am getting Emergency Grant Aid?

Funds will be sent automatically to each student who receives a grant, either by Direct Deposit, if that is already set up, or a paper check to the Mailing Address of record.  Students who receive a grant will be notified in their Message Center in SIS. 

I was notified in the SIS Message Center that I would receive an Emergency Grant but it hasn’t been deposited into my bank account and I didn’t receive a check in the mail.  What should I do? 

The college’s Business Office will be notified when deposits or checks are returned as undeliverable.  This will happen if your direct deposit information or mailing address information is not correct in SIS.  If you are expecting a direct deposit and have not received it by Monday, May 18, 2020, or if you are expecting a check and have not received it by Tuesday, May 26, 2020 (checks take longer to process and mail), you may contact the Business Office.  You will need to correct your direct deposit and/or mailing address information in SIS and confirm with the Business Office that it is up to date.  The Business Office phone number 757-569-6701 should be used for CARES Act Payment inquiries.  Calls will be returned by priority and receipt.

What if I didn’t receive grant aid, but I need emergency funds?

A portion of Camp’s CARES Act allocation (10%) has been set aside for students who did not demonstrate need as documented on a FAFSA, but may now have need following the disruption due to COVID-19.  Therefore, current students have until June 30, 2020, to file a FAFSA and request funds if they did not receive a grant, but had a documentable emergency related to COVID-19.

Who decides if I get Emergency Grant Aid?

Camp’s Coordinator of Financial Aid is responsible for identifying eligible students and awarding aid in accordance with the requirements of the CARES Act legislation and the US Department of Education guidance. If you have questions about the Emergency Financial Aid Grants for students, your award, or an application for an award, please contact Dr. Teresa Harrison at financialaid@pdc.edu. Other inquiries or appeals may be made to Dr. Tara Atkins-Brady, Vice President of Academic and Student Development tatkins-brady@pdc.edu .

How can I use the Emergency Grant Aid?

All students receiving CARES Act cash grants are advised to prioritize use of these funds to cover expenses related to the campus closure made necessary by the COVID-19 emergency. Eligible expenses include those associated with your cost of attendance at college, including food, housing, course materials, technology, health care, and child care. 

Will these funds be taxed?

Students are advised that receipt of these grants may have tax implications.  The IRS has issued an FAQ with regard to the HEERF and Emergency Financial Aid Grants under the CARES Act.  Students are advised to review this information, and if you have questions, consult a tax professional.